Present Situation Analyses

Vision provides robust present situation analysis services, tracing processes and applications according to the aims of the analysis.

From talking with employees who work on key processes to interviewing top management, we collect data from staff at all levels.

During these studies, we use special checklists to collect objective evidence. This evidence is then collated and analysed in an accurate report, divided into the following key sections:

  • The data sources: what we traced, with whom we talked and what documentation we saw
  • Our views on the present situation
  • Our opinions and suggestions on the processes and the company

We share our report with the top management and give an illuminating presentation on the key findings. After discussing our recommendations with the top management, we can prepare a master plan for an improvement project.

Consultancy

Vision’s consultancy projects can start from either a present situation report or a separate proposal.

The first step is for us to analyse the present situation regarding the scope of our consultancy services. If we prepared the present situation report, we will have full knowledge of this already. If not, we will need to analyse the key processes briefly.

Our consultancy projects are usually supported by training programmes and workshops, with the aim of enhancing competency within the firm. In all our consultancy work, we like to feed the knowledge we have gathered directly back into the company to aid continued improvement.

We work with a project team from the company and utilise tried-and-tested project management techniques. Working closely with this team, we will form, implement and follow the project plan together. 

We assign a project leader for the project to collaborate with a leader from the client’s project team. These two leaders are responsible for driving the project forward and provide a bridge between Vision and the client company. We prefer forming sub-project teams in the company under the master project umbrella to penetrate the established systems in the company.

At the end of each project day, we prepare a report that includes the accomplishments of the day and the next steps.

Training

Vision provides two key training services:

1- Open to individual attendance (open courses):

These courses are open to employees of different companies in different sectors. The aim is to exchange varied points of view and experiences to consider new solutions and ways of working.

2- In-house training:

With the support of our client company’s managers, we ensure the efficacy and success of our in-house training by following an exacting process:

  • Identify the training needs and goals
  • Prepare the content of training in accordance with the above
  • Apply the training in an engaging manner
  • Evaluate the effectiveness of the training
  • Monitor the effectiveness of the training

Moreover, connected with the company’s training policies, a group of staff within the company are trained as trainers. This allows the company to follow up the initial training with reminder courses for existing staff and induction courses for new staff.

As an example, a one-week Basic Management Techniques course can be arranged about the subject of modern management techniques for the company, focusing on directing the potential of employees in the best way and making them use their existing work performance more efficiently in line with the company’s strategic plans.

Auditing

Acting as a second party working in collaboration with the client company, we can audit systems, processes, applications and documentation. Our auditors have extensive experience in auditing across various sectors.

Depending on the company’s needs, we offer two audit types:

1- Internal audit:

Our team can audit a company either alone or alongside a team from the company. Generally, we will lead the audit. Either way, we will consider all relevant factors in the audit, working with the company to ensure minimum disruption to the business.

2- Supplier audit:

Many companies have asked us to audit their suppliers – whether existing suppliers or prospective suppliers. We can audit external suppliers of all sizes, from small producers to large manufacturers.

For both audit types, the audit plan is prepared and sent to the audited company.

In the opening meetings, the audit day and the system followed are explained. We agree on the audit plan with responsible employees from the relevant departments.

We implement special audit checklists during our audits and collect evidence from employees, observations and documentation.

The findings are then corroborated, analysed and compiled in an audit report. The report indicates nonconformities and areas for improvement. It includes our opinions and decisions, in line with the audit objectives.

Inspection

One of our key service offerings is second-party inspections, which are performed by our experienced technical team.

Analysing a company’s technical systems, processes, applications and documentation, the expert inspectors will apply their knowledge to conduct one of two inspection types:

1- Internal inspection:

Our technical team can conduct an inspection in a company alone. Generally, this is done before inspection by a third party (e.g. an accrediting body). The team will work with the company to ensure minimum disruption to the business.

2- Supplier inspection:

Many companies have asked us to inspect their suppliers to assess their technical capabilities or production processes. The members of our technical team will consider all relevant factors during the inspection, as discussed with the client company.

For both inspection types, an information form is sent to the inspected company.

In the opening meetings, the inspection day and the system followed are explained. We agree on the system with responsible employees from the relevant departments.

We implement special inspection checklists during the inspections, which trace a broad set of technical details.

The findings are then corroborated, analysed and compiled in an inspection report. The report indicates nonconformities and areas for improvement. It includes our opinions and decisions, in line with the inspection objectives.